Sharing Notebooks

By default, the notebooks you create are private to you and admin users.
But sharing a notebook with other team members or even externally is quite simple.

Just click on the Share button in the top right corner of a notebook:

In the sharing menu, you have several sharing options:

  • Everyone on the internet - this makes the notebook accessible to everyone with the link, no sign-in is required. Only can view permission is allowed.
  • Everyone in your workspace - Every user in your workspace will get either can view or can edit permission on the notebook.
  • Sharing with individual users - add individual users from your team or invite new users to collaborate on the notebook. They will receive an email notification informing them about the shared notebook.
  • Copy link - Simply copies a link to the notebook to your clipboard for you to share. Only people with access to the notebook can open the link.

Sharing notebooks vs. underlying database connections

Notebooks and database connections are two separate concerns in with their own permissions.

That means sharing a notebook does not automatically grant access to the underlying database connections.

If you want a user to be able to edit the notebook as well as execute SQL queries present in the notebook, you need to share both the notebook and the database connection with that user.

To make this easier, will prompt you to share databases used in a notebook after you have invited them to the notebook if those users do not have access to them yet:

Share database connections used in a notebook

Sharing ad-hoc via Email

You can also share a static snapshot of a query or a notebook ad-hoc via email.

To share a notebook page, click on the Actions button in the top and select Send Page via Email:

Send a snapshot of a notebook via ad-hoc email

Next, select the recipients:

To share only the result of a single SQL query as an ad-hoc email, click on the share button above the SQL result:

The email will look like this:

You can hide the SQL from the email by collapsing the SQL query in the notebook itself and only keeping the results expanded.

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